Outsourcing Services – financial

  • Accounting & reporting
    • Ukrainian accounting
    • Payroll accounting
    • Reporting & taxation
    • IFRS & US GAAP
    • Individual management reporting
  • Taxation
    • Company tax reports
    • Tax consulting
    • Transfer pricing
  • Financial, tax and technical due diligence
  • Forensic accounting, compliance check & internal audit
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BPO – Business Process Outsourcing in Ukraine

Henniger Winkelmann Consulting (HWC) offers you the possibility to outsource parts of your Business Processes in Ukraine. Our services concerning Business Process Outsourcing in Ukraine:

  1. Outsourcing Accounting & Reporting
  2. Outsourcing Payroll Accounting & HR Service
  3. Taxation (Company Tax Reports, Tax Compliance & Tax Consulting, Transfer Pricing)
  4. Internal Audit.
  1. Outsourcing Accounting & Reporting in Ukraine

Henniger Winkelmann Consulting (HWC) offers you the possibility of outsourcing your entire or parts of accounting in Ukraine. Outsourcing of accountancy help you to focus on your core business. Especially smaller, medium-sized and enterprises in the start-up face will benefit in addition from higher cost efficiency. The outsourcing of Ukrainian accounting includes beside daily bookings the preparation of documents and reports for the Ukrainian tax- and social authorities. Ukrainian accounting and reporting is moving constantly forward to international standards but is currently still highly formalistic and bureaucratic. Tax regulations are much more relevant in Ukrainian practice than we know it from the Western accountancy. The effort that needs to be put into accounting in Ukraine is much higher than in Western countries – Form over Substance is still the practice. Our services concerning Ukrainian accounting and tax reporting:

  • Daily bookings
  • Payroll accounting
  • Accounting all fixed assets
  • Reports to Ukrainian tax authorities
  • Preparation of all relevant closings and reports to social funds
  • Calculation and reporting of all types of taxes
  • Preparation of all documents for transactions
  • Filing of bank reports, e.g. for currency control
  • Consulting on daily accounting and taxation matters.
  1. Outsourcing Payroll Accounting & HR Service in Ukraine

Payroll accounting in Ukraine is part of the accounting and tax system. The Ukrainian payroll accounting includes various documents about personnel administration on monthly, quarterly and yearly base. The Ukrainian payroll accounting is even in standard cases very complex. The calculation of vacation or sick leave are only two examples for the complexity of the Ukrainian payroll accounting. Our services for payroll accounting & HR Service in Ukraine:

  • Payrollset up
  • Monthly payroll calculations and payments (incl. advance and balance ones)
  • Preparation and distribution of the pay slips
  • Arrangements and execution of the salary payments to the employees’ card accounts from the Company’s bank account
  • Preparation and filing (incl. e-filing) with the relevant state authorities of the payroll-related tax, statistical and other reports
  • Reconciliation of the client’s payroll related liabilities with the tax authorities
  • Clarification of the payroll related issues to the client and its employees (if required)
  • Consulting on the accounting and tax routine issues arising within payroll project
  • Preparation of the payroll related part for the Management Report (IFRS) (if required)
  • Execution of employee’s hiring, transferring (changes of terms and conditions of the labor contract), dismissal and leave documents
  • Execution of the Staff List in line with the State Codification
  • Execution of documents related to employee’s business trip
  • Execution of the necessary administration and registration books
  • Execution of labor books
  • Execution of documents to engage the employees during weekends, holidays
  • Execution of documents related to overtime work
  • Execution of employee’s bonuses, payment of benefits
  • Execution of a civil law agreement and acts thereto
  • Execution of an order for imposition of a disciplinary sanctions on an employee
  • Execution of the personal files on theП-2 form
  • Providing the labor legislation interpretation and explanation of the legal norms in the part concerning the HR administration procedures (the mentioned interpretation cannot be considered as a legal conclusion or a legal consultation)
  • Storing the HR documentation
  • Execution of other necessary HR documents and reports, etc.
  1. Taxation Ukraine –Company Tax Reports

Ukrainian accounting is mainly driven by the Ukrainian tax regulations. Ukrainian accounting is extremely formalistic and the requirement to report, including balance sheets and profit and loss statements, leads to an enormous amount of work. We help you to prepare all necessary reports in Ukrainian and are as well able to summaries for you in German, Russian and English. Tax compliance and Tax consulting in Ukraine: Many foreign companies underestimate the seriousness of tax consequences at the initial stage of the business set up in Ukraine. Once a decision is taken, it is difficult to have it reversed. Therefore, tax advising prior to company registration in Ukraine is crucial. We offer you our advisory services and consult you on the preparation of tax structures and tax planning in selected areas. This includes:

  • Tax advice in the context of company foundation
  • Tax due diligence
  • Elaboration of tax accounting policy
  • Tax optimization of daily transactions
  • Tax Planning
  • Transfer Pricing.
  1. Internal Audit

Internal audit is an objective consulting activity designed to add value and improve an organization’s operations. It can help an organization accomplish its strategic objectives by bringing a systematic, disciplined approach to evaluating and improving the effectiveness of risk management, control, and governance processes.

In conducting an internal audit our experts assess whether the company’s internal control system works properly or whether it needs to be improved. They also outline the ways to achieve those improvements. We evaluate the internal control system for its compliance with the current legislation, valuation of assets and for measuring the effectiveness and results of the activities of separate operational units. Through our Internal audit we offer the following services:

  • A check of statutory and tax accounting in order to investigate possible risks for a company
  • A check of management reports to the parent’s company if they are in line with the Ukrainian Accounting and the Reports to the State Authorities
  • Consulting on conducting the company’s inventory
  • Set up of internal control systems
  • Support regarding the implementation of the head office’s or the parent company’s control procedures in accordance with the standards of Ukraine.

As part of our HR Audit, we tend to focus on the issues below:

  • Payments performed at the expense of the Social Security Fund (travel certificates, temporary disability, maternity leave, etc.)
  • Compliance with legislation of the concluded employment contracts
  • Compliance with legislation of the concluded civil law contracts
  • Compliance with legislation on employment of certain categories of employees (disabled, privileged, etc.);
  • Compliance with legislation on informing of the relevant state authorities
  • Changes in the fundamental working conditions
  • Arrangements of the paid and unpaid leaves
  • Check the internal regulations (rules, service instructions, collective agreements, etc.) regarding their compliance with the law
  • The use of probation periods
  • Labor related reporting
  • Documentary support of hiring and termination.

Do you have questions regarding Business Process Outsourcing Ukraine, Outsourcing Payroll Accounting and HR Service Ukraine, Outsourcing Accounting and Reporting Ukraine, Taxation Ukraine, Internal Audit, Legal & Business Address Ukraine, General Director Function or Recruiting & Outstaffing in Ukraine?

Don’t hesitate to call us under +380 44 451 51 54 or send us an email to office@hwc.com.ua

You planning a business trip to Kyiv or are already in Ukraine? We would be glad to appoint a individual meeting with you in our office in Kyiv, discuss your business and our opportunities to support you in Ukraine.
Please make for further information as well use of our Download Section. There you may find information about different business areas, background knowledge related to Accounting, Taxation, Business Set-Up in Ukraine and further related topics.

Outsourcing Services – other

  • General Director function & interim management
  • Legal & Business Address
  • Liquidation service
  • Professionals & staff recruiting & outstaffing
  • Staff qualification & training
  • IT services
  • Legal services
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BPO – Business Process Outsourcing in Ukraine

Henniger Winkelmann Consulting (HWC) offers you the possibility to outsource parts of your Business Processes in Ukraine. Our services concerning Business Process Outsourcing in Ukraine:

  1. Legal Address & Business Address, Workplace or Office Space in Kyiv
  2. General Director Function and Interim Management
  3. Recruiting
  4. Outstaffing
  1. Address for your company in Ukraine

For the registration of a representative office or a subsidiary a legal address in Ukraine is required. During the process of registration foreign companies often not have considered the proper location and size for the future office in Ukraine. In addition, your potential landlord may not want to sign a contract without the registration of your representation or subsidiary. We can provide you with a legal address at our own office in Kyiv.

Our Legal Address Services:

  • Henniger Winkelmann Consulting (HWC) provide you the right to use our address as the legal address in Kyiv for your company foundation in Ukraine
  • We inform the post office about your presence under our address and keep you informed about all incoming communication from the authorities
  • In addition, we offer single workplaces and office space for your first employees and further individual growth of the company – you only rent the space you need.

Our Business Address Services:

  • Our Business address solutions in Kyiv is the best way to give your business in Ukraine a try – easy and cost efficient solution, which does not require an official registration (extra cost would be required)
  • Your advantages of abusiness address at Henniger Winkelmann Consulting (HWC):
    • You can immediately be present on the Ukrainian market without having your fully equipped office or without founding a subsidiary
    • Your business address will be located in our own office at „Obolon Residences Business Center “, Kyiv. The office is situated in one of the most prestigious buildings in Kyiv
    • Your business address is the ideal start for your activities in Ukraine. And with Henniger Winkelmann Consulting (HWC) you have a partner who will guide you from the very first step
    • We developed different packages of business address tailored to you specific need.
  1. General Director Function

The General Director is the only executive body in a Ukrainian enterprise and unit in addition more comprehensive rights than e.g. a CEO in Germany, Austria or UK. Because of the limited possibility to restrict the rights of the General Director many companies would like to appoint a representative of their headquarters as their General Director. On the one hand, for registration purpose of a subsidiary company in Ukraine, for the General Director Ukrainian Citizenship is required. On the other hand, the formalism and the administrative burden require permanent presence to fulfill the signature needs for every official document.

Henniger Winkelmann Consulting (HWC) takes over the function of a General Director, sign all relevant documents for your company and ensure compliance with the Ukrainian legislation and representing the interests of the company at negotiations according to instructions given by the parent company. We agree beforehand with you, who is authorized to give us directives, so that your business still is operatively under your control.

Advantages of Interim Management services

Beside cutting expenses, prompt response to situations, no language barrier with local institutions and awareness of local circumstances our Interim Manager advises the Client as an in-house consultant and looks for the most optimal decision for the parent company and subsidiary.

Interim Management: Accounting

The notice period prior to leaving the company for an employee in Ukraine is only 2 weeks. Within this period an adequate replacement is challenging to find. Therefore, you face difficulties when your Chief Accountant leaves your company. We can support you to find a new Chief Accountant or offer you to fill the gap by our Interim Management solution before your new chief accountant arrives.

  1. Recruiting in Ukraine – Henniger Winkelmann ConsultingExpert Recruiting in Ukraine

Our Recruiting Areas in Ukraine:

  • Executive search
  • Search and selection of middle management
  • Search and selection of financial staff (Accountant, Chief Accountant, Controller, Tax Expert, Financial Director, CFO and further financial and administrative staff).

Henniger Winkelmann Consulting (HWC) advising international companies on market entry and business set up. Especially foreign Investors rely on the professionalism of their local Chief Accountant when it comes to issues of Ukrainian bookkeeping and tax regulations. However, the quality of Chief Accountants very and a lack professional competence is a high risk for the company. Henniger Winkelmann Consulting (HWC) provides recruiting services in different areas where we ourselves have expertise, but our particular focus is accounting, financial and administrative positions. That is why many companies choose Henniger Winkelmann Consulting (HWC) to identify, examine and pre-select suitably qualified and experienced candidates in the fields of Accounting, Controlling and Finance. Henniger Winkelmann Consulting (HWC) Candidate Assessment:

  • Pre-Selection of proper candidates based on the CV-profile
  • Interview with our recruiting expert
  • Professional competence test developed by Henniger Winkelmann Consulting (HWC) and tailored to individual customer’s needs
  • Followed by a interview with one of our professional (Senior Accountant, Head of Accounting Group)
  • Final interview with one of our Directors/Partners.

We provide our client with an objective comprehensive assessment of each candidate’s professional competence, theoretical base and practical skills. We also provide a detailed assessment of the candidate’s personal characteristics and German or English language skills, if required.

  1. Outstaffing in Ukraine

If a company has already found its first local employee, but the own subsidiary company or a representative office is still not registered, it cannot officially hire him until this happens.

Henniger Winkelmann Consulting (HWC) offer the service of hiring this person in our company. We fulfill the responsibility for payroll calculation and payment, settle all necessary tax payments and HR administration in compliance with the local labor legislation. For this service we charge to the client the related expenses, plus an additional service fee.

After the registration of the subsidiary company or representative office, the company is free to hire its employee.

Outstaffing is more and more popular among mid-size and big companies in order to keep the staff quantity on a specific level (headcount limitations within a company) and to reduce with the employment related risks level and administrative costs.

Do you have questions regarding Business Process Outsourcing Ukraine, Outsourcing Payroll Accounting and HR Service Ukraine, Outsourcing Accounting and Reporting Ukraine, Taxation Ukraine, Internal Audit, Legal & Business Address Ukraine, General Director Function or Recruiting & Outstaffing in Ukraine?

Don’t hesitate to call us under +380 44 451 51 54 or send us an email to office@hwc.com.ua

You planning a business trip to Kyiv or are already in Ukraine? We would be glad to appoint a individual meeting with you in our office in Kyiv, discuss your business and our opportunities to support you in Ukraine.

Please make for further information as well use of our Download Section. There you may find information about different business areas, background knowledge related to Accounting, Taxation, Business Set-Up in Ukraine and further related topics.